Volunteers

 ~Calling all Volunteers~

It’s time: We need your help! Are you interested in volunteering at this year’s 12 Hours Of Penitence? Our volunteers help make this race happen every year – from racer check-in and timing to course marshals, aid station and medical support.

Volunteer Overview

  • Each volunteer position will be set up in four to five hour blocks. A volunteer may sign up for one, two, or three (four or five hour) blocks of time.
    • Friday’s shifts will run from 9:00am to 10:00pm
    • Saturday will run from 6:00 a.m. to 8:00 p.m.
    • Sunday’s shift is 8:00 am. to noon.
  • Volunteers will be provided with one meal voucher for the weekend. Please bring all other food/snacks that you may need. Also know that if you have special dietary restrictions, the food vendors may or may not be able to accommodate this and you should be prepared to have your own.
  • Bring a portable chair that you can easily carry to your station if you need to sit during your shift.
  • There will be a pre-event volunteer meeting on (date and location TBA). If you are unable to attend this meeting, please notify the Volunteer Coordinator so that an alternate plan may be made.
  • All volunteers should check in with the Volunteer Coordinator prior to going to their posted location. Check-in will be located at the area entrance on CR 38A. At check-in, volunteers will receive a meal voucher, hat, and ID.
  • Please wear your hat and ID badge at all times during your shift so that riders can identify you.

 

Volunteer Position Descriptions

  • Rider Registration and check-in:  Friday 9:00am to 10:00pm: This requires only minimal physical work, and can be done sitting or standing from a single location. It requires attention to detail and organizational skills. This team will be checking in racers and providing them with rider materials and answering general questions.
  • Aid Station Staff:  Saturday all day: Each of the three aid stations will have 2 – 3 people to assist racers with water/food on the course. This is moderately physically demanding, requiring getting to the station and then being on your feet most of the day, although you’re welcome to bring a camp chair. Aid station staff are also charged with keeping an eye on riders for emergencies and course compliance. The Aid Station Manager will assist in helping you find and get to your location. Transportation may include riding on an ATV or other off-road vehicle. This job requires that the first shift volunteers check in no later than 6:00 a.m., and shifts will run through 7:30 p.m.
  • Course Marshal:  Saturday all day: The Lead Marshal will direct each individual Marshal to a separate location on the course. This is a highly physically demanding job, requiring walking/riding to the station and being responsive to any situation while on the course. The Marshal’s job is to keep the course clear of spectators and any other distractions; monitor riders for compliance (i.e. not leaving the course); directing riders if needed; notifying the Race Director and/or Medical Director of any emergencies; facilitate mechanical support as needed. Medical skills are a plus, although not required. This job requires that the first shift volunteers check in no later than 6:00 a.m., and shifts will run through 7:30 p.m.
  • Timing  Saturday all day: The timing crew will assist the professional timing company with any and all needs that they may have. This is expected to include paying attention as riders pass and as team members switch to ensure compliance and ensure that correct data is collected. This job is moderately physical, requiring being on your feet all day; and requires a sharp attention to detail. Shifts for this job will run from 6:00 a.m. through 7:30 p.m.
  • General Support Staff at Start/Finish:  Duties will vary, including:
    • The “gatekeeper” stationed at the entrance to keep unauthorized traffic from entering the area.
    • Greeters to be available to riders, campers, spectators, and volunteers to direct them in the appropriate direction.
    • Clean-up. Pick up trash and keep areas tidy throughout the day, including camp sites and start/finish area.
    • Monitor/maintain pit zones
    • Respond to any unplanned staffing needs as directed.This is moderately physical and involves standing/walking the entire shift.

     

  • Clean Up (Sunday morning): This crew will clean up the trail and general areas. This includes trash pick-up, lost and found, etc. This job is moderately physical and involves standing/walking/bicycling throughout the shift.

 

Apply to be a VOLUNTEER at this years 12 Hours of Penitence by filling out the form below. Please note: Due to form limitations, only one shift option can be selected per day. If you are available for multiple shifts, please add a note to the “Comment/Additional Info” box below. Thanks!!


 Have questions? Email Us! <12HoursofPenitence@gmail.com>